Nomad AI Ltd – Modern Day Slavery Statement
Last reviewed – 01/05/2023
Next review due – 01/05/2024
- About Nomad AI Ltd.
- Responsibilities of Management.
- Responsibilities of Staff
- Policies in relation to slavery and human trafficking.
- Due diligence processes.
- Risk assessment and management
- Key performance indicators to measure effectiveness of steps being taken.
- Training on modern slavery and trafficking.
This statement is made pursuant to Section 54 of the Modern Slavery Act 2015 and sets out the steps that Nomad AI Ltd has taken, and is continuing to take, to make sure that modern slavery or human trafficking is not taking place within our business or supply chain during the year ending 30/4/2021. Modern slavery encompasses slavery, servitude, human trafficking and forced labour. Nomad AI Ltd has a zero-tolerance approach to any form of modern slavery. We are committed to acting ethically and with integrity and transparency in all business dealings and to putting effective systems and controls in place to safeguard against any form of modern slavery taking place within the company or our supply chain.
Nomad AI Ltd provides only services to its customers and is not seasonal. The supply chain is fairly simple and we use other suppliers of services and consultants globally.
We provide Marketing Automation services to our customers and use sub-processors to provide payment services, email sending, network and cloud computing services, development, data services and administrative & accounting services.
We have contractual relationships with all of our suppliers.
Responsibility for ensuring the effective implementation and operation of the arrangements rests with the Chief Executive. Directors / Managers ensure that they and their staff operate within this policy and arrangements, and that all reasonable and practical steps are taken to avoid modern day slavery practices infiltrating the company. Each manager ensures that:
- all their staff are aware of the policy and the arrangements, and the reasons for the policy;
- Concerns are dealt with properly, fairly and as quickly as possible;
- proper records are maintained.
The Chief Operating Officer is responsible for monitoring the operation of the policy in respect of employees and job applicants, including periodic audits.
Responsibility for ensuring that the company avoids modern day slavery rests with all staff and the attitudes of staff are crucial to the successful operation of fair employment practices. In particular, all members of staff should:
- make themselves aware of, and comply with this policy and arrangements;
- inform their manager if they become aware of any practice or instance that potentially involves exposure to modern day slavery
- Conduct due diligence in all recruitment and contract negotiations.
- Examine internal business procedures to avoid making demands of suppliers or subcontractors that might lead them to violate human rights, including children’s rights. These types of demands include insufficient or late payments, and late orders or high-pressure deadlines resulting from poor demand forecasting.
- Endeavour to ensure that zero tolerance for modern slavery and respect for human rights, including children’s rights, are built into contracts and represented in dialogue, self-assessment, audits, training and capacity building opportunities for suppliers, subcontractors, customers, and other business partners.
Many human rights breaches, including modern slavery, are not immediately apparent. In fact, some suppliers may even go to great lengths to hide the fact that they are using slave labour.
- not knowingly support or deal with any businesses involved in slavery or human trafficking.
- pay all employees at least the national minimum wage currently in operation
- Ensure our supply chain pay all employees at least the national minimum wage currently in operation
- Assess the physical appearance of candidates or current employees/staff at interview and/or other arranged meetings/appointments; whilst maintaining an awareness of the signs of psychological abuse (i.e. malnourishment, unkemptness, those that appear withdrawn/fearful or who wear the same clothes daily)
- Record details of persons who do not have, or have difficulty in producing, their own personal identification and/or other documents/records, or have to seek these from other persons;
- Monitor registered addresses of personnel using electronic systems to ensure employees/staff who have not declared themselves as family or marital/civil or other partners, are not residing at the same address unless a reasonable justification exists.
- Operate a policy whereby all employees/staff must arrange and discuss their employment/work/assignments/patterns/availability etc. directly with the company themselves, and not through a third party, unless a suitable justification exists.
|Vulnerable Populations We employ migrant or low skilled workers||Business Model – We outsource labour management||Product or Service – We provide/ hire service sector workers||Geographies – We source from countries where the rule of law or human rights are weak||We pay wages in cash.|
|Yes = +20%||Yes = +20%||Yes = +20%||Yes = +20%||Yes = +20%|
|No = +1%||No = +1%||No = +1%||No = +1%||No = +1%|
Total Risk Factor = 24 %
- Staff turnover
- Staff progression
- Personal Development and appraisal meetings
- Salaries paid electronically to named bank account
Briefing sessions will be held for new staff on modern day slavery and equality issues as part of an induction programme. These will be repeated as necessary.
Training will be provided for managers on this policy and the associated arrangements. All managers who have an involvement in the recruitment and selection process will receive specialist training.
The effectiveness of this policy and associated arrangements will be reviewed as part of Financial Year End under the direct supervision of the Company Chief Executive.
Signed A.Nicholson. CEO.